Change orders by Constructable
Construction change order software for general contractors
Track every scope change from the day it comes up to a signed change order. Price it with your subs and the owner, apply the markups your contract allows, and send it for signature without leaving Constructable.
Change events
Track the exposure before anyone has a price
A change event holds one scope issue, with the vendor cost on one side and the owner revenue on the other. Create it the day the issue comes up, and the exposure is on the record before the pricing is.
• An owner directive on a site walk: add the change event with a title, a description, and the schedule impact in days
• The weekly cost review: every change event shows its prime, budget, and expense totals next to its schedule impact
• Reporting to the owner: switch between change events, prime change orders, and vendor change orders, group by event, company, or status, and export to PDF
Vendor and prime change orders
Price the sub and the owner from the same event
Vendor change orders price the cost against a subcontract or purchase order. Prime change orders price the revenue against your prime contract. Both sit on the same change event, and the two amounts don't have to match.
• Unit-priced work: enter Qty, Unit, and Unit Price and the amount fills in, or type a lump sum
• Pricing the owner side: Copy all from Vendor Change Orders puts the vendor lines you pick on a new prime change order and adds your contract markups
• A subcontract that isn't signed yet: Constructable warns you before you add a change order to it, or when the vendor already has an unsigned change order
Change order markup
Markups that follow your contract
Set overhead, insurance, profit, or general conditions once on the prime contract. Each markup is Basic, Includes Above, or Selective Compounding, and markups apply in the order you set.
• Profit on overhead but not on insurance: on a $100,000 change with 10% overhead, 5% insurance, and 5% profit on cost plus overhead, profit is $5,500, not $5,750
• Building the owner price: Add Markup Line Items puts each markup on the prime change order as its own line, coded to its cost code
• Owner review: the owner sees the same markup structure on every change order
Approvals and eSignature
Get it approved and signed without another eSign tool
Prepare for Esigning sets the approvers, signers, and signature fields. The change order moves from Draft to Awaiting Approval, Out for Signing, Ready to Countersign, and Fully Executed, and each person is notified when it's their turn.
• Internal sign-off first: add approvers who review the change order before it goes to the owner or the sub
• The signed copy: the PDF of an executed change order keeps the lines, amounts, and previously executed totals from that moment
• A mistake after execution: reopen it as a draft, unless it was eSigned or already invoiced against
Budget, SOV, and accounting
Executed changes land in the budget and the SOV
Status and financial timing are separate. A change order can be executed, billable from a date you set, or both, so the totals follow your project's policy.
• Billing the change: a Fully Executed change order adds its lines to the contract schedule of values for invoicing
• Forecasting: turn on Show Pending Change Orders in Totals to see pending changes in the budget without executing them
• Tracing a number: click a budget cell to see every source behind it, such as the subcontract and the vendor change order
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Frequently Asked Questions
What's the difference between a change event and a change order?
A change event is the record of one scope issue. Change orders are the priced documents inside it: vendor change orders against your subcontracts and purchase orders, and prime change orders against your owner contract. One change event can hold several of each.
Can I track potential changes before I have pricing?
Yes. Create the change event with a title, a description, and the schedule impact in days, then add change orders when the pricing comes in. The change event is on the Change Events page from the day you create it, so the exposure is visible before anyone has a number.
How are overhead, insurance, and profit markups calculated? Can markups compound selectively?
Each markup on the prime contract has a percentage, a cost code, and a calculation. Basic takes the percentage of the change's own line items. Includes Above also takes it of every markup above it. Selective Compounding takes it of the line items plus only the earlier markups you pick, so you can take profit on overhead but not on insurance. See how to set up change order markup.
Can I send change orders to the owner or subs for eSignature without DocuSign?
Yes. eSignature is built in. Prepare for Esigning sets the approvers, signers, and signature fields, and Constructable notifies each person when it's their turn. You don't need a separate eSign tool.
What happens to the budget and schedule of values when a change order is executed?
When a change order is Fully Executed, its lines go on the contract schedule of values, so you can invoice against them. A prime change order also creates a locked budget modification when it reaches its Billable On date. While a change order is out for signing or executed, the schedule of values lines it revises are locked.
Can I see pending change orders in budget totals without approving them?
Yes. Turn on Show Pending Change Orders in Totals on the budget. The change orders stay pending, so you don't have to execute a change to see it in the numbers.
Can I correct a change order after it's executed?
Yes, if it wasn't signed through Constructable eSigning and hasn't been invoiced against. Mark it as Draft, make the correction, and execute it again. A change order that was eSigned or invoiced stays executed, so record the correction on a new change order. The PDF of an executed change order keeps the values from its execution.
Does it sync with my accounting system?
Executed change orders can create change documents in Sage Intacct, including purchase order change orders, based on your mappings. Some flows create the document and don't send later edits, so coordinate corrections with your accounting team.
Can I price unit-based work (quantity × unit price)?
Yes. Change order lines take Qty, Unit, and Unit Price, and Constructable calculates the amount. For a lump-sum line, leave them blank and type the amount. The change order PDF shows the quantity columns only when a line uses them.
Which plan includes change orders?
Change orders and contracts are included in the Field, Project, and Financial Management plan. Every plan is a flat monthly rate with unlimited users, and AI tools are included. View our pricing page for more details.
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